Room Booking Systems

Room Booking Systems Buying Guide 2026

Decide quickly. If your room booking runs on Microsoft Teams or Zoom, the Jabra Scheduler UC for Teams and Zoom is certified. If you use your own booking software such as GoBright, Flowscape, or Appspace, the Yealink RoomPanel Plus E2 supports all three. If you need access via company ID card, the Evoko Naso with an RFID reader is the right choice. If many doors should operate without power and network cabling, the Joan Panels are the answer: E-paper with a battery instead of cables.

Which panel suits which booking system?

This is the question that holds up most projects, and it comes before the hardware. A booking panel does not book by itself. It displays what your calendar or booking software reports to it, and writes a booking back to it. If the connection does not fit, a functional display hangs on the door and shows nothing useful.

Bottom line: Anyone running a pure Teams or Zoom environment takes the Jabra Scheduler UC and is on the safe side with the Teams and Zoom certification. Anyone who operates their own booking platform or wants to keep the option open will have more flexibility with the Yealink.

Tell us which system you want to book. Whether Exchange, Google Workspace, GoBright, or an in-house solution: We compare your platform against the manufacturers' approval lists and tell you which panels are actually approved for it – before you order 20 of them. State the booking system and have the approval checked

Where should the panel hang – wall, glass, or door frame?

The second decision is made on site. A solid wall next to the door is the easy case that every panel covers. It gets interesting with the other two situations.

Glass walls do not tolerate wall plugs. Here it counts whether the manufacturer provides glass mounting: Yealink, Logitech, Evoko, and Jabra do. With the Jabra, the mullion mount and glass mounting adhesive are even included.

Narrow door frames and posts are the mullion case. This requires a narrow mount, which Jabra, Yealink, and Logitech offer. The Logitech Tap Scheduler is the only one that additionally fits into a VESA mount and a flush-mount version.

Glass surfaces and open hallways raise another question: How readable is the panel in changing light? Evoko Naso, Yealink, and Logitech adjust their brightness via an ambient light sensor.

For the Joan Panels, we list the mounting accessories as separate items: the PoE mount for power supply via the network cable, the Smart Magnet, and the Secure mount for theft protection, as well as magnetic mounts in a five-pack for rollout across multiple rooms.

How does the panel get power?

A power outlet is rarely located on a room door. That is why the power question with booking panels is a real planning question and not an afterthought.

Power over Ethernet is the clean way: A network cable brings data and power, exactly one line is laid. Evoko Naso and Yealink work this way, with Yealink also alternatively via its power supply unit. For the Joan Panels, the PoE mount is available as an accessory.

Power supply unit means cable duct or flush-mount box next to the door. Feasible, but it is the point where a project depends on the electrician.

Battery is the third way, and with the Joan Panels the real point: They display on E-paper instead of a screen and therefore only need power when the image changes. The 5,400-mAh battery lasts up to six months with the Joan 6 PRO, up to three with the 6 RE; it is charged via USB-C in five to seven hours. For doors without cabling, this is the difference between installation and a construction project. Anyone who still wants to avoid battery replacement in facility operation takes the PoE mount.

The consumption remains low even with the mains devices: Evoko states 13 watts for the Naso.

What a booking panel does not do

To be honest, you have to draw the line. A panel is a display and input device. The occupancy logic, the evaluation, and the rules behind it come from your calendar or from a booking platform. If you do not have a system yet, the panel is the second step, not the first.

Conversely: Anyone who already has the software and only misses the display at the door is in exactly the right place. Exactly this half of the topic is overlooked by pure software providers.

Two extensions go beyond the pure door display. The Yealink additionally works as a gateway for room sensors and automatically updates the occupancy, even if no one touches the panel. For the Evoko Naso, there are optional software packages, including one for desk booking via smartphone – thus the entry into desk sharing, as soon as the meeting room topic becomes a space topic.

Frequently asked questions about room booking systems

Do I need a separate license for each panel?

Usually yes: Most manufacturers link the panel to an administration service, through which it retrieves calendar data and receives updates. The models differ significantly in this regard, and the difference adds up over 20 rooms and several years. Ask us about the ongoing costs for the models of your closer choice before you commit.

Can I book a room directly at the panel?

Yes. Ad-hoc booking directly at the device is the main reason why panels are installed: Anyone standing in front of a free room occupies it with two taps, instead of opening the calendar at their desk.

What happens if a booked room remains empty?

For this, there is presence detection. Jabra, Yealink, and Evoko register whether someone is in the room. The Yealink additionally detects this via a duration sensor. If the room remains empty, the booking can expire after a set period and the room is released again. Whether and how this works is determined by your booking software.

Can the panel be operated with the company ID card?

With the Evoko Naso, yes. It reads NFC and RFID cards, including MIFARE and DESFire. The Yealink comes with an NFC reader for 13.56 MHz. Which card technology is in use in your company, we clarify together in advance.

How large should the panel be?

For the display next to a room door, 6 to 8 inches are sufficient. 10.1 inches is the common size if, in addition to the occupancy, the daily schedule should also be readable. The Joan 13 with 13 inches and 1,600 × 1,200 pixels is aimed at a different task: It hangs as an overview in the hallway or at the reception.

Does a panel also fit in portrait orientation?

The Joan 6 PRO is built in portrait orientation by default with a width of 104 mm and a height of 143 mm, an aspect ratio of 3:4 – suitable for the narrow strip next to a door. The Joan 6 RE lies horizontally with a width of 155 mm and a height of 120 mm, in the classic 4:3.

Buy room booking systems at Beamer-Discount

For over 25 years, Projektor AG has equipped companies, educational institutions, and public facilities with conference room technology. With the room booking system, this means: We check the connection to your booking system, clarify the installation and power supply per door, and match the panel to the rest of the equipment in the room – from video conferencing technology to the meeting room display. You can find the overview of the entire room equipment in the conference room area. Request contact and personal advice.